Agenda - 27 July 2023
Notice is hereby given that the next meeting of Covenham Parish Council will be held on Thursday, 27th July 2023, 7pm at the Parish Rooms, Main Road, Covenham St Bartholomew LN11 0PF.
Signed
Nadine Must
Parish Clerk
22 July 2023
Councillors are hereby summoned to attend
PUBLIC FORUM
Members of the public are welcome to join the meeting for questions or comments prior to the start of the main agenda. This session will also include reports from Outside Bodies including:
a) ELDC Ward Member
b) LCC Ward Member
AGENDA
07/23-1 Record of Members Present and Apologies
07/23-2 To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests
07/23-3 Minutes from 25 May 2023 and 22nd June 2023 – to approve as a correct record the notes of the meetings and authorise the Chair to sign the official minutes.
07/23-4 To consider the two applications received for Co-option and vote accordingly
07/23-5 Council Matters
a) Chair’s Remarks – to receive any update
b) Clerk’s Report
c) Annual Parish Meeting – to consider actions from Open Forum discussions
d) Communications Received – see attached list
e) Community Engagement – to consider options to better engage with the residents and set priorities for action. Discussion to be led by Cllr A Aylett
f) Parish Council documents – to discuss storage
g) Closed Churchyards Maintenance - to agree to maintain both St Mary’s and St Bart’s as conferred by LGA 1972, s215. To agree on annual maintenance grant.
h) Land opposite St Mary’s Church used as carpark – update on discussions with landowner regarding maintenance
i) Parish Noticeboard – to consider maintenance works
07/23-6 Working Groups Reports - update
a) Personnel - update
b) Finance Working Group – to consider terms of reference
07/23-7 Parish Rooms
a) Restrictive Covenants – update
b) Building survey – to review the report and feedback from surveyor concerning dampness in walls and to consider more surveys for comparison, if required.
c) Damp Walls Work – to consider the three quotes and agree on the preferred contractor.
d) Approved lease to CVV – to consider the quotes for legal costs as received and vote on the preferred supplier
e) Building valuation – update
07/23-8 Finance and Budgets
a) Payments - to receive and resolve to accept payments for July 2023
b) Latest Receipts and Payments Monitoring – for information
c) Barclays Bank – update on bank mandate changes
d) AGAR FY 2022/23 – to note External Auditor’s receipt and log of Notice of Exemption
07/23-9 Community Amenities and Groups
a) St Barts Church – update
b) St Mary’s Church – update
c) Covenham Village Volunteers – update
d) Monthly lunches - update
07/23-10 ELDC/LCC Services
a) ELDC
i. Community Grants – to consider any funding required
b) LCC
i. Guidepost Route Study – Covenham – to consider signposts changes and submit feedback
ii. Highways and Drains Survey – to consider request for information and reply
07/23-11 Planning Matters
a) update on applications - none
b) Applications for consideration - none
07/23-12 Date of Next Meeting – Thursday, 14 September 2023, 7pm Parish Rooms