Agenda - 14 September 2023
Notice is hereby given that the next meeting of Covenham Parish Council will be held on Thursday, 14 September 2023, 7pm at the Parish Rooms, Main Road, Covenham St Bartholomew LN11 0PF.
Signed:
Nadine Must
Parish Clerk
6 September 2023
Councillors are hereby summoned to attend
PUBLIC FORUM
Members of the public are welcome to join the meeting for questions or comments prior to the start of the main agenda. This session will also include reports from Outside Bodies including:
a) ELDC Ward Member
b) LCC Ward Member
AGENDA
09/23-1 Record of Members Present and Apologies
09/23-2 To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests
09/23-3 Minutes from 27 July 2023 – to approve as a correct record the notes of the meeting and authorise the Chair to sign the official minutes.
09/23-4 Council Matters
a) Chair’s Remarks – to receive any update
b) Clerk’s Report – to note
c) Communications Received – see attached list
d) Community Engagement – to consider options to better engage with the residents and set priorities for action.
e) Parish Noticeboard – to consider styles, size and costs for new noticeboard
f) Gardening Services for St Mary’s Churchyard – to approve a new contractor
g) Plant troughs outside Parish Rooms – to agree to maintain Angela’s Garden Services for planting up the troughs and pay for the cost of the compost, plants donated freely.
h) Parish Newsletter – to agree content for publication
09/23-5 Working Groups Reports - update
a) Parish Rooms Working Group – to accept new members due to resignation
b) Personnel - update
c) Finance Working Group – to consider terms of reference
09/23-6 Parish Rooms
a) Restrictive Covenants – update
b) Internal building dampness– update
c) Room hire cancellations – to review refund policy
d) UKSPF GRASSroots Grant – to consider application for capital works required in the parish rooms and authorise Covenham Village Volunteers to apply and manage on Parish Council behalf.
09/23-7 Finance and Budgets
a) Payments - to receive and resolve to accept payments for September 2023
b) Latest Receipts and Payments Monitoring – for information
c) Barclays Bank – update on bank mandate changes
d) VAT Reclaim – to note submission of claim to HMRC for £574.63
09/23-8 Community Amenities and Groups
a) St Barts Church – update
b) St Mary’s Church – update
c) Covenham Village Volunteers – update
d) Monthly lunches - update
09/23-9 ELDC/LCC Services
a) ELDC
b) LCC
09/23-10 Planning Matters
a) update on applications
1. N/037/01103/23/DC | Discharge condition 10 (landscaping for screening) imposed on N/037/01064/20. | Haiths Farm, Main Road, Covenham St Bartholomew – approved
2. N/038/00940/23 | Planning Permission - Erection of detached dwelling with integral garage. | Ashdown Cottage, Newbridge Lane, Covenham St Mary – approved
3. N/037/01586/23 | Non-material amendment to that previously approved under planning permission ref no. N/037/01064/20. | Haiths Farm, Main Road, Covenham St Bartholomew – feedback from Chair and Cllr AM submitted
b) Applications for consideration
1. N/037/01614/23 | Planning Permission - Change of use of existing garage, workshop and holiday cottage into a single dwelling. | Sunnyside, Grange Lane, Covenham St Bartholomew, Louth, LN11 0PD
09/23-11 Date of Next Meeting – Thursday, 30 November 2023, 7pm Parish Rooms