Agenda - 28 March 2024
PARISH COUNCIL MEETING
Notice is hereby given that the next meeting of Covenham Parish Council will be held on Thursday, 28 March 2024, 7pm at the Parish Rooms, Main Road, Covenham St Bartholomew LN11 0PF.
Nadine Must
Parish Clerk
22 March 2024
Councillors are hereby summoned to attend
PUBLIC FORUM
Members of the public are welcome to join the meeting for questions or comments prior to the start of the main agenda. This session will also include reports from Outside Bodies including:
a) ELDC Ward Member
b) LCC Ward Member
AGENDA
03/24-1 Record of Members Present and Apologies
03/24-2 To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests
03/24-3 Minutes from 26 February 2024 – to approve as a correct record the notes of the extra-ordinary meeting and authorise the Chair to sign the official minutes.
03/24-4 Council Matters
a) Chair’s Remarks – to receive any update
b) Clerk’s Report – to note
c) Communications Received – see attached list and for consideration below items
i. Grimsby to Walpole update
ii. LCC Electric Vehicle Charger locations
d) Parish Noticeboard – to consider quotes and agree supplier
e) St Bart’s Churchyard – to consider further information received on ownership and maintenance responsibility
f) Newsletter – update on Spring edition and to consider future publications
g) Contract Lease of Parish Rooms to Covenham Village Volunteers – update
03/24-5 Executive Committee – to consider creating a committee to be responsible for personnel and finances and agree appropriate terms of reference and delegated powers
03/24-6 Parish Rooms
a) Restrictive Covenant – to note communications from the Methodist Trustees and to comply with required response from the Parish Council
b) Guttering works – update
c) Defibrillator – to consider maintenance of equipment
d) To agree preferred suppliers for the following works
i. Land valuation of the Parish Rooms
ii. EPC assessment
iii. Risk Assessment
iv. Asbestos
03/24-7 Finance and Budgets
a) Payments - to receive and resolve to accept payments for March 2024
| To | Amount (£) | |
|---|---|---|
| 1 | Parish Clerk Salary and expenses - Feb/March 2024 | 1055.72 |
| 2 | Instant Print - Spring 2024 Edition - reimbursement to Parish Clerk | 113.88 |
| 3 | Firestop Services Limited | 551.91 |
| 4 | T R Gutter Services | 625.00 |
| 5 | No Pylons Banner - reimbursement to Cllr G Pollard | 5 41.23 |
| Total | 2,387.74 |
b) FY2023/24 Annual Governance and Accountability Returns (AGARs) – to note that the parish council has been selected for intermediate review for the 2023/24 reporting year as part of the required 5% sample of those who would otherwise be subject to a basic review.
c) Latest Receipts and Payments Monitoring – for information
d) Bank Statements – for noting
03/24-8 Community Amenities and Groups
a) St Barts Church – update
b) St Mary’s Church – update
c) Covenham Village Volunteers – update
d) Monthly lunches – update
03/24-9 Outside Bodies Services
a) ELDC
b) LCC
c) Anglian Water – to note their response on Covenham Reservoir Steps and consider any further actions
03/24-10 Planning Matters
a) update on applications
1. N/037/01614/23 | Section 73 application to vary condition no. 2 (holiday occupancy condition) as previously imposed on planning permission reference N/037/01012/19 to allow one cottage to be occupied as an unrestricted dwelling whilst the other cottage remains holiday use. | Sunnyside, Grange Lane, Covenham St Bartholomew – On appeal
b) Applications for consideration - None
03/24-11 Schedule of Meetings for FY 2024/25 – to set parish council meeting dates for the next financial year ahead.