Annual Meeting of the Parish Council 28 May 2026
ANNUAL PARISH COUNCIL MEETING
Notice is hereby given that the Annual Meeting of Covenham Parish Council will be held on Thursday 28th May 2026, 7pm in the Parish Rooms
Councillors are hereby summoned to attend.
Signed:
Nadine Must
Parish Clerk
21 May 2026
AGENDA
05/26– 1 Appointment of Chair – to receive nominations for the position of Chair and resolve to appoint to the position followed by signing of declaration of Acceptance of Office
05/26- 2 Appointment of Vice Chair - to receive nominations for the appointment of Vice Chair and resolve to appoint to the position followed by signing of declaration of Acceptance of Office
Suspension of Standing Orders while public session takes place
Public Session
a. Report from ELDC Ward Member
b. Report from LCC Ward Member
c. Public Forum
05/26– 3 Members present and apologies.
05/26– 4 Chair’s Welcome and Remarks
05/26– 5 To receive any Declarations of Interest on any item on the agenda - in accordance with the requirements of the Localism Act 2011, and to consider any applications for dispensations in relation to disclosable pecuniary interests
05/26– 6 Minutes from 28 April 2026 – to approve as a correct record the notes of the meeting and authorise the Chair to sign the official minutes.
05/26 - 7 To consider the application received for Co-option and vote accordingly
05/26 - 8 Council Matters
a) Annual Review of Policies.
1) Standing Orders
2) Financial Regulations
3) Code of Conduct
4) Civility and Respect Pledge
5) Data Protection Policy
6) Privacy Notice
7) Complaints Procedure
8) Environmental Policy
9) Health and Safety Policy
10) Equal Opportunities Policy
11) Safeguarding Policy
12) IT Policy
13) Publication Scheme
14) Risk Assessment
b) Actions from Previous Meeting – to receive Clerk’s report
c) Communications Received – to note
d) Tree removal at St Mary’s Church – to consider the three quotes to remove the four trees (T003 to T006) recommended for felling and agree preferred contractor
05/26 – 9 Parish Rooms
a) Accessible Toilet Project – to approve contract agreement for signing by both parties and any other update
05/26 – 10 Finance and Budgets
a) Payments- to receive and resolve to accept payments for May 2026 and to note receipts and payments in between meetings
b) To review the end of year Receipts and Payments 2025-2026
c) 2025/26AGAR– to receive and note report from the Internal Auditor
d) 2025/26AGAR– to review and approve the Governance Statement including notice for the exercise of public rights
e) 2025/26AGAR– to review and approve the Accounting Statements and associated papers including bank reconciliation, statement of variances, and asset register before submission to the External Auditor
05/26 – 11 Community Amenities and Groups
a) Headstones Laying Safe Working Group – update on LCC Volunteer Scheme
b) Covenham Reservoir Steps - update
05/26 – 12 ELDC/LCC Services
a) Grange Lane drains - update
05/26 – 13 Planning Applications - to consider planning applications as listed below
a) 00595/26/FUL| Planning Permission - Extension and alterations to existing dwelling to provide additional living accommodation | Sunnyside Grange Lane Covenham St Bartholomew LN11 0PD
b) Any received between agenda close and meeting.
05/26 – 14 Date of next meeting – Thursday, 30th July 2026, 7pm