Draft Minutes - 2nd October 2025
Public Forum
There were no members of the public present at the meeting.
Report from Outside Bodies.
a) ELDC Ward Member Cllr Edward Mossop reported the following:
i. There are several funding schemes currently available including Price in Place for grants above £25,000 for projects to support development of public spaces, community projects and public conveniences in East Lindsey. St Barts Heritage Trust may be interested.
ii. The LCC Resilience Fund is available to those properties internally flooded in January 2025 and aims to support local residents in making their homes more resilient to future floods.
iii. The Local Government Reorganisation looks likely to be delayed due to government’s other priorities.
iv. He still has around £400 available from his Councillor Community Grant fund.
v. There is a full ELDC Council meeting on the 8th October. A maintenance plan for the new buildings along the coast need careful consideration.
b) LCC Division Member. Cllr Nick Hastings reported the following:
i. Pear Tree Lane road works completed.
ii. Footbridge along footpath between Grange Lane and Birketts Lane has been culverted and provided for by East Lindsey Drainage Board
iii. Covenham Reservoir Steps. He will make representations with the local Anglian Water management to support the Parish Council’s request to reinstate the steps. He was shown images of the new sign erected which prohibited use of the steps and the stiles had been removed.
iv. Grange Lane. He will confirm with the Highways Team on any further works to be carried out to improve the flooding and foul smell issue.
The main parish council meeting commenced at 7:30pm
10/25-1 Record of Members Present and Apologies
Present: Cllr Gillian Pollard (GP) (Chair), Cllr T Coultas (TC), Cllr Nicky Gulley Brown (NGB) and Cllr Ian Appleby (IA)
Also present: Cllr Edward Mossop (ELDC), Cllr Nick Hastings (LCC) and Mrs Nadine Must (Parish Clerk/RFO)
Apologies accepted: Cllr Mervyn Counter (MC) (Vice-Chair), Cllr Anne McCready (AM), Cllr Lesley Jackson (LJ) and Cllr Terry Aldridge (TA)
10/25-2 To receive any Declarations of Interest on any item on the agenda. Cllrs NGB and IA declared their interests on agenda items 10/25-5 relating to Parish Rooms issues
10/25-3 Minutes from 31 July 2025. It was resolved that the draft minutes from the meeting were accurate and was duly signed by the Chair.
P: TC; S: NGB, All in favour
10/25-4 Council Matters
a) Chair’s Remarks.
i. The Chair thanked Cllr Hastings (LCC) for getting the bollards erected along the open ditch outside Ambleside.
ii. She also thanked CVV for all their hard work with the major improvements done in the Parish Rooms.
iii. A resident had contacted her about planning regulations concerning use of a caravan to house tenants. The parish council had no powers and issue should be directed to ELDC.
iv. She thanked her fellow councillors for their continuing work and support.
v. Remembrance Sunday. It was agreed to hold the event at the same time last year with a short commemoration at 10:50 am followed by refreshments at the Parish Rooms. The Chair will buy the wreath and it was agreed to purchase six large poppies to be installed on lamp posts.
P: IA; S: NGB, All in favour
b) Clerk’s Report. The Clerk’s report was noted.
i. Bank Mandate. Cllr TC has received his log in documents. Cllr NGB is awaiting hers.
ii. Guard rails for footpath. LCC will reinstall but no dates have been given for the works.
iii. Pear Tree Lane. Cllr Hastings (LCC) will support reducing the speed limit to 50mph which is the speed limit restriction imposed on the A16 and A18 roads nearby.
c) Communications Received. This was noted.
i. Free tonne salt bag. This will be requested once Cllr NGB has received permission from the property owner close to the footpath entrance where the salt bag will be situated.
P: NGB; S: IA, All in favour
10/25-5 Parish Rooms
a) Deed of Release of Restrictive Covenant. This has now been signed by both parties but won’t be released until payments have been sent. The invoice from the solicitors is considerably more than estimated and is being challenged. The anonymous donation to pay for the release of the covenant has been received and banked.
b) ELIF Funding application. The Parish Clerk had circulated the amended application submitted and the decision is expected by end November.
c) Awards for All funding application. Grant money has been received.
10/25-6 Finance and Budgets
a) Payments. The Council accepted payments for October 2025 detailed below.
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P: TC; S: NGB, All in favour
b) Latest Receipts and Payments Monitoring. These were noted including spend against budget.
10/25-7 Community Amenities and Groups
a) Covenham Reservoir Steps DMMO application. LCC confirmed that the newspaper article was not sufficient evidence. It was agreed to hold a separate meeting inviting residents to come and help support the reinstatement of the Steps.
b) St Bartholomew Church. No further work updates from LCC on dead/diseased trees in the churchyard.
10/25-8 ELDC/LCC Services
a) Grange Lane drains. Cllr Hastings will find out from Highways Team on any further works to be done.
b) Guard rail on culverted footpath between Grange Lane and Birketts Lane. LCC to reinstall but not a priority.
c) Pear Tree Lane. Cllr Hastings will request reduction in speed limit.
d) Public Rights of Way Survey. Cllr TC has volunteered to help collect the asset information for rights of way in the parish.
e) Blind bends near Birketts Lane. The Vice Chair had installed the four 30mph speed signs and sent photos of where they were situated. The comment from LCC Highways regarding the use of convex mirror was noted. The Council will check if the proposed site is along the cemetery site or the property next to it. The LCC suggestion to use the mobile speed sign along the bend was also considered. It was noted that the other brackets already installed could not be moved as the tools available do not work. It was therefore agreed to purchase two further brackets to allow the sign to be installed on the new lamp posts.
P: IA; S: NGB, All in favour
10/25-9 Planning Matters
a) update on applications. None.
b) Applications for consideration. None considered.
10/25-10 Date of Next Meeting – Thursday, 27 November 2025, 7pm Parish Rooms
The meeting closed at 8:30pm.